Chief Finance Officer

POSITION CONTEXT

The Chief Financial Officer is part of the Administration Team at Mawarnkarra Health Service (MHS).  The Service mission is to provide access to and deliver quality medical services to improve the physical, spiritual, cultural, social and emotional wellbeing of the families of the Roebourne area.

LOCATION

20 Sholl Street, Roebourne, WA 6718.

LINE MANAGER

Chief Executive Officer

CONDITIONS OF EMPLOYMENT

37.5 hours per week Monday to Friday 8:30am to 4:45pm with 45minutes (unpaid) for lunch daily. You are to be ready for work no later than 8:30am daily. 

Other conditions of employment are identified in your contract for employment.

All Mawarnkarra employees are required to comply with all policies in force at the time of commencement of employment and those implemented from time to time.

As part of the orientation program, employees are required to sign declarations and agreement pursuant to policies of the Health Service.

POSITION OBJECTIVE

The role of the Chief Finance Officer is responsible for the timely delivery of MHS’s financial performance reporting and analysis to the Board of Directors, CEO and Senior Management Team, with a continuous improvement mindset and best practice approach. The role is responsible for preparing financial reports for the organization, monthly accounts & costing analysis, and the provision of management reports to Senior Managers enabling them to effectively manage their budgets. The Chief Finance Officer plays a key role with the CEO in providing input on the strategic direction of the organisation and business planning.

SKILLS, EXPERIENCE AND ATTRIBUTES

• CA or CPA Qualified with at least 5-6 years in a senior financial role;
• Experience working for NFP Organisation;
• Experience supervising, directing and supporting staff;
• Strong interpersonal and verbal communication skills with the ability to communicate with clients and external visitors, managers and staff at all levels and present a professional image;
• Demonstrated experience with FBT, GST, Payroll and Income Tax;
• Sound financial management skills, including budget preparation and the ability to interpret and apply financial and accounting practices and procedures;
• Strong written communication skills with the ability to draft correspondence, edit documents and write instructional information;
• Demonstrated skills and experience with managing internal controls along with managing accounts payable and accounts receivable systems and processes;
• Demonstrated competence in the use of accounting software;
• Advanced computer literacy skills competent in Microsoft Office Suite, specifically Excel and accounting software principles;
• Sound understanding of accounting standards, legislative and other reporting requirements for incorporated associations;
• Good time management skills with the ability to effectively plan, organise and coordinate own workload;
• Demonstrated ability to communicate sensitively and effectively with Aboriginal and Torres Strait Islander peoples;
• Commitment to ongoing participation in education, professional development, evidence-based research and quality assurance;

DUTIES

1. Assisting in Finance:

• Prepares asset, liability, and capital account entries by compiling and analysing account information.
• Management of the financial asset register, working with the Corporate Services Manager
• Assist in the Management of MHS Insurances, working with the Corporate Services Manager.
• Recommends financial actions by analysing accounting options, where impacting program financial outcomes, working with the Business Development Manager.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Prepares special financial reports by collecting, analysing, and summarizing account information and trends.

2. Budget & Financial Reporting:

• Provide financial advice for the Board, CEO & Senior Management.
• Prepare the Annual Budget(s), end of month reports, period end journal adjustments, working with Senior Management and Human Resources.
• Assist Business Development Manager, where requested, to prepare grant budget for applications and budget submissions required. (budgets in funder format)
• Prepare high quality, accurate, and timely financial performance reporting to the Board, CEO & Senior Management team on a monthly basis. Working with all Senior Managers on spend variance explanations.
• Review and analyse financial and non-financial data to identify trends and variances to assist the Board, CEO & Senior Management team to make informed decisions relating to MHS’s financial management and performance.
• Establish and maintain financial policies and procedures for the company.
• Understand and adhere to financial regulations and legislation.

3. Financial Operations

• Maintain timely and accurate financial records, ensuring every transaction is assigned to a Program/Tracking Category.
• Recognising that the program financial position sit with the Business Development Manager and that there is role overlap with the Business Development Manager. The CFO and Business Development Manager must work effectively and efficiently together and managing points of possible conflict.
  • The CFO has oversite over the Administration program and works with Business Development Manager where there are points of overlap
  • The CFO manages the NDIS Service Provider program and accounts and works with Business Development Manager where there are points of overlap
  • The CFO reviews spend categories and improvement within those categories (like Phone / Internet / Consumable) spend. The Business Development Manager is responsible for the program financial outcome.
• Verify the preparation and lodgement of IAS and BAS returns monthly.
• Assist with the preparation of information and the review of draft FBT return, working with accounting service provider/tax agent
• Manages spend category contract development and updates contract reporting system in accordance with MHS’s Policies and Procedures.
• Manages spend category tenders utilising tender system
• Provide strategic advice to the Board & CEO in relation to shared procurement, financial management, financial auditing, corporate legislation and risk management.
• Guide and coach Senior Managers to enhance financial literacy, including guidance with completing program budgets and forecasting.
• Participate and assist with Audits undertaken of financial records. Manages review and actions resulting from the Audit Management Report.
• Develop, implement and monitor appropriate financial systems, procedures and internal controls to support efficient and effective operation of the Finance function.
• Management of month end and year end process that supports financial accuracy

4. Supervision of Senior Finance Officer:

• Undertake supervision of the Senior Finance Officer.
• Ensure the Senior Finance Officer performs all required transactions to allow the role to assume responsibility for data entry. Undertake checks and reviews to ensure accuracy and quality.
• Ensure tasks are effectively and efficiently managed within the Senior Finance Officer.
• Work in a collaborative team environment with the Senior Finance Officer.

5. Quality improvement activities

• Assist Compliance Officer with regularly maintaining Quality Improvement Council Standards where they relate to the Financial functions within the organisation.
• Identify areas for improvement in process and practice within the Financial functions. and suggesting improvements within the organisation.
• Identify areas relating to risk and risk mitigation where they relate to the Financial functions within the organisation.
• Work to improve the efficiency and effectiveness of finance processes, undertaking quality improvements.

6. Professional responsibilities:

• Work in collaboration with the CEO and other senior managers on all relevant issues.
• Maintain the highest standards of professional conduct.
• Participate in and contribute to the successful outcomes of Mawarnkarra Health Service.
• Ensure compliance to legislative requirements relevant to the role
• Other reasonable duties as directed by your line manager.

EDUCATION

Attend and participate in the professional development program and relevant external seminars and conferences, as approved.

OTHER RELEVANT INFORMATION

Performance will be appraised on an on-going basis and formally at the first 3 months and annually thereafter.

Consent to undergo a Working with Children Check and a National Police Certificate.  Employment is conditional pending the outcome of these checks.

Current Drivers Licence.

Current Covid-19 Vaccination. (triple vax as per the WA Government mandate for all health care workers)

Current CPR Certificate.

All employees are subject to regular random drug and alcohol testing.

Please email your resume and application for a role through to HR Department. You will receive confirmation that your application has been received. Should we progress your application to interview, we will contact you to arrange.

MHS may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. This opportunity is only open to candidates with the right to work in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply.