Human Resources Officer

The Human Resources Officer is part of the Administration Team of Mawarnkarra Health Service. The Service objective is to provide holistic, primary health care services to the Aboriginal and Torres Strait Islander families and those who call Roebourne home.

LOCATION
20 Sholl Street, Roebourne, WA 6718.

LINE MANAGER
CEO

CONDITIONS OF EMPLOYMENT
37.5 hours per week Monday to Friday 8:30am to 4:45pm with 45 minutes (unpaid) for lunch daily. You are to be ready for work no later than 8:30am daily.

Other conditions of employment are identified in your contract for employment.

All Mawarnkarra employees are required to comply with all policies in force at the time of commencement of employment and those implemented from time to time.

As part of the orientation program, employees are required to sign declarations and agreement pursuant to policies of the Health Service.

POSITION OBJECTIVE
The role of the Human Resources Officer is to ensure the ongoing provision of the highest standards of care to clients and staff of Mawarnkarra and the community through ensuring that human resources is managed to a high level of competency, are in order and all legal, organisational and contractual obligations are met in an accurate and timely manner.

SKILLS, EXPERIENCE AND ATTRIBUTES

• Ability to work independently and in a team environment.
• Motivation to provide service excellence.
• Experience and efficiency with recruitment
• Experience with ensuring adequate training framework in place
• A work ethic that ensures recruitment and human resources policies and procedures are complied with. Development of procedures where required.
• Effective use of the electronic and manual document management system
• An understanding of the legal obligations and standards required for the management of human resources.
• Ability to problem solve effectively on a day-to-day basis.
• Excellent interpersonal communication skills.
• Excellent writing skills.
• Ability to identify situations where the input of the CEO is required.
• Commitment to ongoing participation in education, professional development, evidence based research and quality assurance.
• Ability to prioritise workload and demonstrated organisational skills

DUTIES

1. Manage all aspects of human resource issues:

• Comply with all MHS policies related to HR.
• Review and make recommendations on updating policies related to HR and liaise with the CEO on same to ensure that the policies are robust and reflect the principles of MHS to be a fair and professional employer.
• Manage all aspects of recruitment including advertising positions vacant, coordinating the selection of candidates, coordinating interview panels, conducting referee checks and notifications.
• Manage locum and casual staff recruitment, ensuring all authorisations in place
• Prepare all necessary paper work for employment and discharge.
• Under the supervision of the CEO, manage employment contracts.
• Ensure staff credentialing is obtained and recorded within the electronic HR document management system
• Ensure leave application process is complied with
• Assist line managers with ensuring performance management policy and procedures are understood and carried out within the line
• Develop position descriptions, selection criteria and staff appraisals as required.
• Manage all elements of the employee personnel files including ensuring that all documentation is present and up-to-date within the HR document management system
• Manage the staff induction program.
• Ensure a notification framework in place to ensure line managers undertake staff appraisals prior to due date.
• Work collaboratively with Senior Managers
• Work with the Business Development Manager to ensure linkages with finance (payroll) are efficient and effective and that all required documentation is in place.

2. Employee contracts

• Provide high level advice to the CEO on contract renewals. This includes advising on:
• Awards
• Classifications
• Pays: Benchmarking and evidence will be required
• Pay rises: Benchmarking and evidence is required
• Relevant performance matters including performance appraisals and any evidence of documented performance issues.
• Liaising closely with the CEO on employment contracts and discussing issues as they arise.

3. Manage the staff continuing education program:

• Develop, implement and manage a training framework
• Coordinate the mandatory education requirements such as first aid training, WH&S rep training and fire and emergency procedures training.
• Ensure training records are within the staff electronic and manual file

4. Quality improvement

• Participate in the quality improvement program
• Assist and recommend improvements within human resources and training
• Assist with managing improvement modules as required

5. Professional responsibilities:

• Maintain the highest standards of professional conduct.
• Participate in and contribute to the fulfilment of operational needs of the organisation as they arise.
• Participate in research activities within the services as required.
• Demonstrate leadership in maintaining a safe working environment to the standard expected of a manager.
• Other duties as directed by management.
• Use of Recfind (document management system,) and Promapp (procedure, improvement and risk management system)

EDUCATION
Attend and participate in the professional development program and relevant external seminars and conferences, as approved.

OTHER RELEVANT INFORMATION
Performance will be appraised on an on-going basis and formally at the first 3 months and annually thereafter.

Consent to undergo a Working with Children Check and a National Police Certificate. Employment is conditional pending the outcome of these checks.

Please email your resume and application for a role through to hrofficer@mhs.org.au. You will receive confirmation that your application has been received. Should we progress your application to interview, we will contact you to arrange.