NDIS Plan Management – NDIS team

The Finance Officer is part of the NDIS Team of Mawarnkarra Health Service. The Service’s objective is to provide holistic, primary health care services to the NDIS participants, families, representatives and guardians.

20 Sholl Street, Roebourne, WA 6718.

Disability Services Manager


Operational hours are Monday to Friday 8:30am to 4:45pm with 45minutes (unpaid) for lunch daily. You are to be ready for work no later than 8:30am daily on your designated work days.

Other conditions of employment are identified in your contract for employment.

All Mawarnkarra employees are required to comply with all policies in force at the time of commencement of employment and those implemented from time to time.

As part of the orientation program, employees are required to sign declarations and agreement pursuant to policies of the Health Service.


The role of the NDIS Finance officer is to work under the supervision of the Disability services Manager to ensure the provision of the highest standards of finance management and assist with financial obligations of Mawarnkarra.  The NDIS Finance officer will operate in accordance with Australian Accounting Standards.  The NDIS Finance officer is focused on work with NDIS participants who have Plan Management funded in their NDIS plan and provider an accurate and efficient data entry of financial transactions.


Essential criteria

  • Ability to work independently and in a virtual team environment. 
  • Motivation to provide service excellence.
  • An understanding of the legal obligations and standards required for the day-to-day bookkeeping of an Incorporated Organisation.
  • Ability to problem solve effectively on a day-to-day basis.
  • Experience with Xero or accounting software to be used by MHS.
  • Well-developed skills for using technology and online reporting tools.
  • Ability to reconcile banking statements.
  • Well-developed understanding of privacy and confidentiality.
  • Excellent oral and interpersonal communications skills.
  • Commitment to ongoing participation in education, professional development, evidence based research and quality assurance.
  • Ability to prioritise workload and demonstrated organisational skills.

 Desirable Criteria

  • Eligibility for membership of one of the following organisations: Association of Taxation and Management Accountants (ATMA), Association of Accounting Technicians (AAT), Association of Certified Bookkeepers (CBK), Association of Chartered Certified Accountants (ACCA), Australia Bookkeepers Association Limited (ABAL), CPA Australia (CPA), Institute of Certified Bookkeepers (ICB), Institute of Public Accountants (IPA) or Chartered Accountants Australia & New Zealand (CAANZ) or equivalent.
  • Some knowledge and awareness of the National Disability Insurance Scheme NDIS.


1. Maintain the highest standards and efficient and effective of bookkeeping and administration under the guidance of the Disability Services Manager:

  • Undertake the entry of financial transactions within the financial management system – purchase orders for the external provider invoices and NDIS MHS invoices.
  • Ensure financial transactions are authorised and approved and comply with internal Policy and Procedures. Ensure proof of authority is contained with the transaction.
  • Ensure all data entry into Xero is accurate and all required transactions are recorded against a program.
  • Manage the NDIS Accounts email and accurately input financial transactions in a timely manner into the financial management system.
  • Ensure all data entry for accounts payable and accounts receivable is accurate.
  • Ensure all filing, storage and security of financial documents as per legislative requirements. Utilisation of electronic storage methods including document attachments to Xero and Recfind.
  • Highlighting to the Disability Services Manager any concerns with the process and accuracy of financial information.
  • Report preparation to claim participant funds from the NDIS MyPlace portal.
  • Prepare monthly Statement reports to the participant.
  • Help participants to keep track of their funds.
  • Provide advice to participant regarding what support may be claimed.
  • Comply with the financial policies and procedures.
  • Assisting the NDIS external providers about payment of invoices.
  1. Ensure the integrity of the finance department is maintained:
  • Ensure the highest standards of integrity are maintained in respect to finance management and all other matters relating to Mawarnkarra Health Service.
  • Ensure that all business and financial matters relating to Mawarnkarra Health Service are kept confidential.
  • Ensure that all financial matters relating to NDIS participant are kept confidential.
  1. Professional responsibilities:
  • Finance contact point, on the ground, for external providers.
  • Work in collaboration with the Disability Services Manager on all relevant issues.
  • Maintain the highest standards of professional conduct.
  • Participate in and contribute to the fulfilment of operational needs of the organisation as they arise.
  • Participate in research activities within the services as required.
  • Demonstrate leadership in maintaining a safe working environment.
  • Active participation in continuous quality improvement
  • Undertake work duties as requested by the Disability Services Manager


Progress towards qualifications in bookkeeping and/or accounting

Attend and participate in the professional development program and relevant external seminars and conferences, as approved.


Performance will be appraised on an on-going basis and formally at the first 3 months and annually thereafter.

Consent to undergo a Working with Children Check and a National Police Certificate. Employment is conditional pending the outcome of these checks.

Current Drivers Licence.

Current CPR Certificate

COVID-19 Vaccinated

All employees are required to adhere to the No Smoking policy and be willing to undertake a random drug and alcohol screening.

Please email your resume and application for a role through to hr@mhs.org.au You will receive confirmation that your application has been received. Should we progress your application to interview, we will contact you to arrange.

MHS may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. This opportunity is only open to candidates with the right to work in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply.

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